Finance Forms

Finance Forms

For all BC Guiders, the information on this page has been prepared and/or organized to comply with the British Columbia and National government’s tax legislation, and our national Guiding policies.
If you’re a Guider visiting our website from another province, please contact your district, area or provincial treasurer for your provincial information.

BC Council Documents

Area Assistance Fund Application (Word)
Area Treasurers' Financial Procedures (PDF)
Bank Account Identification Form (PDF)
Cookie Unit Sign Out Sheet (Word) March 2014
Charitable Donation Receipt Request (Word) June 2018
Finance Supplies Order Form (Excel) November 2013
GGC BC Receipt Template (Excel) April 2017
Gift of Guiding Fund Application (Word)
GST Camp/Event Form (Word)
GST Flowchart (ver 02/13)
GST (BC) Remittance (Excel) June 2016
GST Remittance and Rebate Forms (Excel) June 2016
GST-HST Guidelines Guider Toolkit (National Site)
Travel Assistance Form for Girls and Young Women for Provincially Selected Events (Excel) June 2018

National Documents

Fundraiser Approval Application Form – FR1
Travel Pre-authorization – SG8
Annual Budget (Excel)
Annual Financial Report With Statements (Excel)
Bank Reconciliation (Excel)
Financial Review Documents (Excel)
Membership Record (Excel)
Non-receipted Expense (Excel)
Revenue/Expense Worksheets (Excel)

BC Council Members

Process for Cookie Collection (PDF)
BC Council Expense Claim Guidelines (PDF) May 2018
Financial Statement – Template Sample 2011 (Excel)
Monthly Finance Checklist (ver 01/14) (Excel)
VISA Card Reconciliation – BCAB3 (Excel) June 2018
Advance Request Form (Word) June 2018
BC Council Expense Claim Guidelines (PDF) May 2018
Adult Travel Claim and Non-Travel Claim Forms (Excel) May 2018
Multiple Travel Claim Form (Excel) June 2018
Questions Contact the Finance Treasurer

Finance Guidelines

For all BC Guiders, the information on this page has been prepared and/or organized to comply with the British Columbia and National government’s tax legislation, and our national Guiding policies.
If you’re a Guider visiting our website from another province, please contact your district, area or provincial treasurer for your provincial information.

Information and Tips

Bank Account Identification Forms – Why They’re Important (PDF)
What should be on an invoice? (Word)
Can I get a tax receipt? (PDF)
Sending Accounts to Collections (PDF)
BC Council District Treasurer Job Description (PDF)
District Treasurer Responsibility Timeline (PDF)
District Management of Unit Accounts (Word)
Handling Payments of Bursary Scholarship Form (ver 2012)

National Documents

Guiding Essentials

Governance Policies:

Fund Development (Including Travel Fundraising Guidelines)
Financial Stewardship (ver02/08)
Investments (ver 09/05)
National Standard Financial Reporting Manual (PDF)
Questions? Contact the Finance Treasurer

Fundraising

Fundraising activities must adhere to both the national and provincial guidelines. Prior to any fundraising, review the:

BC Fundraising Guidelines (May 2017)
National Fundraising Development Policy and Guidelines (Governance Policy January 2014)

Contact your parent commissioner if you are unsure about any proposal. Where the National fundraising guidelines differ from the BC Fundraising Guidelines, BC Guiding Members must follow the guidelines set out by BC Guiding.

To request fundraising approval (outside GGC cookie campaigns) use:
Application for Fundraising Approval Form (FR.1)

If fundraising for travel, the trip needs pre-authorization by an Assessor before fundraising approval can be given. Use the Travel Authorization Form (SG.8) to request approval.

Important: All fundraising, which is not solely from cookie sales and which totals $5,000 or more, must be approved at the area level. Frequency and method of reporting to the area will be determined by the area.

11/16/2018 5:29:47 PM