Finance Forms

Finance Forms

For all BC Guiders

The information on this page has been prepared and/or organized to comply with the British Columbia and national government’s tax legislation, and our national Guiding policies.  If you’re a Guider visiting our website from another province, please contact your district, area or provincial treasurer for your provincial information.

BC Council documents

GGC BC Receipt Template (Excel) June 2016
Cookie Unit sign out sheet (Word) March 2014
Cookie Unit sign out sheet (Word) March 2014
Charitable donation receipt request
Finance Supplies Order Form (Excel) November 2013
GST Flowchart (ver 02/13)
GST Camp/Event Form (Word)
BC GST Remittance (Excel) June 2016
GST Remittance and Rebate Forms (Excel) June 2016
GST-HST Guidelines Guider Toolkit (National Site)
Area assistance fund application (Word)
Gift of Guiding fund application (Word) 

National documents

Fundraiser approval application form – FR1
Travel pre-authorization – SG8
Annual budget (Excel)
Annual financial report with statements (Excel)
Bank reconciliation (Excel)
Financial review documents (Excel)
Membership record (Excel)
Non-receipted expense (Excel)
Revenue/expense worksheets (Excel)

BC Council Members

Financial Statement – template sample 2011 (Excel)
Monthly Finance Checklist (ver 01/14) (Excel)
VISA Card Reconciliation – BCAB3 (June 2015)
Advance request Form – BCAB2 (ver 11/10)
Adult travel claim and Non-travel claim forms (January 2017)

Questions Contact Finance treasurer@bc-girlguides.org

Finance Guidelines

For all BC Guiders

The information on this page has been prepared and/or organized to comply with the British Columbia and national government’s tax legislation, and our national Guiding policies. If you’re a Guider visiting our website from another province, please contact your district, area or provincial treasurer for your provincial information.

Information and tips

        Bank Account Identification forms – WhyThey’re Important (Word)
        What should be on an invoice (Word)
        Can I get a tax receipt? (PDF)
        Sending accounts to Collections (PDF)
        BC Council district treasurer job description (PDF)
        District Treasurer responsibility timeline (PDF)
        District mgmt of unit accounts (Word)
        Handling payments of Bursary Scholarship form (ver 2012)

National documents

Guiding essentials (link)
Governance policies:

Questions Email Finance treasurer@bc-girlguides.org

Fundraising

New Fundraising Guidelines as of October 2014

Changes have been made to:

  • Procedures
  • Processes
  • Forms

Fundraising activities must adhere to both the national and provincial guidelines. Prior to any fundraising, review the:

Contact your parent commissioner if you are unsure about any proposal. Where the National fundraising guidelines differ from the BC Fundraising Guidelines, BC Guiding Members must follow the guidelines set out by BC Guiding. 

To request fundraising approval (outside GGC cookie campaigns) use:

  • Application for Fundraising Approval form FR.1 
  • If fundraising for travel, the trip needs pre-authorization by an Assessor before fundraising approval can be given. Use the Travel Authorization form SG.8 to request approval.

Important: All fundraising, which is not solely from cookie sales and which totals $5,000 or more must be approved at the area level. Frequency and method of reporting to the area will be determined by the area.


 

21/02/2017 4:22:14 PM